GRIPS & PRISMA Newsletter

Q3 2022

GRIPS & PRISMA Newsletter

Q3 2022
GRIPS & PRISMA Newsletter

At a glance

In this newsletter, you will find the following key topics:

  • Faster is better: Using the structure wizard at Hilti
  • GRIPS ITD HTML description as a reference for translators

As always, you will also receive the Release Notes for the new GRIPS release.


Faster is better: Using the structure wizard at Hilti

Operating instructions for a new device model in just one or two hours? Compiling quickly from prepared components and only adding device specific details at the end? If you too have wanted this before, find out below exactly how Hilti does it.

The Hilti product portfolio currently comprises approximately 400 electric power tools. On average, Hilti operating instructions have around 15 pages and are thus relatively manageable, compared to instructions in machine engineering. For Hilti, the challenge therefore lies not in the complexity of documents, but rather in the organization and reproduction of flexible and maximally reusable structures.

The goal: To create complex structure templates with which the Hilti editorial team can create a publishable document in around one hour that then only needs to be adapted for the specific product.

In the process, Hilti was able to reduce the proportion of actual editorial effort to one third what it was. Each technical writer can draw from approved, tested structures, thus sparing them the need to create and test the structure.

To this end, Hilti has stored universal and device group specific structure templates in the GRIPS structure wizard. Some cover complete operating instructions (doc structures), while others are templates for individual, more complex substructures.

The templates are tested and can be implemented with the press of a button. Even less experienced GRIPS users can thus use efficient, complex structure elements and achieve high data quality.

Taking the example of a table with vibration total values, we will demonstrate how the approach works:

Example: Table with various vibration values for the B 22-55 and B 22-170 options

The example table is a challenge for GRIPS users with limited experience: The parameters depend in part on the battery type; this, in turn, is determined by parameters of the device configuration.

In the structure wizard, there is a template structure for a device configuration containing all possible design and equipment options for the device group:

Structure template for device configuration

For a new device model, the structure in the configuration IU is applied and unsupported options are removed.

There is also a structure template for the vibration value table:

Structure template for the vibration value table

This template lists all battery types and links to a TD parameter IU. For each battery type, the vibration value applicable in this context (current variant layer) is entered into this IU. There is also a structure template for this IU in the Hilti structure wizard. After this TD parameter IU has been created, filled in with device specific parameter values, and renamed in "Vibration value 1," it appears as follows:

Device specific vibration parameter list depending on battery type

In this example, a vibration value of 5.5 m/s2 occurs for the battery type B 22-55.

The three structure templates can be implemented with a click to create the IUs for the device configuration, the parameter table, and the equipment dependent parameter list. Technical writers then only need to adapt the device configuration and enter the valid parameters into the list.

This last step can even be automated if the two corresponding IUs were created with an automatic import of the relevant information from an engineering system.

As an alternative to the structure wizard, this example could also be resolved through variant layer link logic: The general configuration IU template and the template for the parameter list (with dummy values) could be defined for an entire variant family and then adapted for specific devices on the variant level. This way, only the parameter table would need to be inserted using the structure wizard.

The advantage of the Hilti structure wizard solution: By preparing and applying the many approved and tested templates, editorial work is greatly accelerated. Through standardization, errors and inconsistent structures are avoided at the same time. As a result, even GRIPS novices are in a position to use complex GRIPS concepts securely and correctly.

For more information:
matthias.gutknecht@star-group.net


GRIPS ITD info HTML: Description as a reference for translators

The GRIPS data model (IRIS ITD) contains over 1,000 elements. For translators or developers who need to process the data, interpreting these elements is not always easy. STAR has therefore developed the option to export the description of the GRIPS data model as HTML.

What does the GRIPS ITD info HTML accomplish?

  • Display of the ITD info from the GRIPS Matrix using a browser
  • HTML file for any existing language version, optionally with or without GRIPS label
  • Simple forwarding to third parties (e.g., in a translation package for translators)
  • Easy access to ITD info even without GRIPS access
  • Higher translation quality and reduced effort for queries between customer and translator

For the Transit translation memory system, a context-sensitive display of the HTML file is being planned that displays the appropriate ITD info for each segment.

Example: View of the element with the ANCHOR = "DEPARTMENT"

The GRIPS ITD info HTML is available without a license to all GRIPS customers. The only requirement is that the GRIPS project has ITD info and the "ITD-Info-Export" publication type is implemented in the Matrix.

If the GRIPS customer project does not yet have ITD info, the following effort should be taken into account:

  • Creation of the ITD info
    • If IRIS structures exist: several days

    • If not: at least two weeks

    • Reduced effort if the customer fills in the ITD info independently

  • Proofreading the ITD info: several days

Integration of the "ITD-Info-Export" publication type (including adding DSSSL and tests) takes approximately half a day.

For customers who already have complete and correct ITD info, only the half day for integration of the "ITD-Info-Export" publication type is set aside.

Additional effort can accrue for adjusting scripts for customers with translation workflows to incorporate the GRIPS ITD info HTML.

For quotes for the installation of the ITD info HTML or for creating customer specific ITD info:
mark.wieder@star-group.net


GRIPS Release Notes for Version 2022.03 Build 17 – 2022.04 Build 08

The following important improvements are included in the current releases (GRIPS Version 2022.03 Build 17 – 2022.04 Build 08). Release 2022.04 is being rolled out to customers in the coming months. It mostly contains bug fixes.


General – Zip functionality for translation orders now also on network drives

The ZIP functionality for translation orders has been improved with GRIPS Version 2022.04 Build 03 so that ZIP files now can also be created during ordering when the folder for the order is on a network drive.


General – IU import tool check improved

The GRIPS specific tool IUImport is used for importing information units. In 'GRIPS' Version 2022.03 Build 16, this tool was expanded with a check that reviewed passed parameters for their completeness. This check has now subsequently been improved in GRIPS Version 2022.04 Build 04 so that instances of Cockpit statuses set using "IUImport" are handled correctly during the check.


GRIPS Matrix – Display of locked information units improved

Locked information units were not displayed reliably in the IU List dialog, while the display worked correctly in the anchor list, for example. As of GRIPS Version 2022.04 Build 01, the behavior of the GRIPS Matrix has been optimized such that the current locks are also displayed in IU lists ('Lock' column).


GRIPS Editor – More flexible switching of the table view

In order to switch back and forth between the table view and tree view in tabular data, GRIPS users can employ the 'Switch table view / tree view' button. However, this switching did not work reliably at all times if the 'Display data element in a table' option was activated for multiple data elements, that is, when multiple data elements are meant to be displayed in a table. GRIPS Version 2022.04 Build 06 resolves this, and switching now works correctly.


GRIPS Viewer – Revision when opening information units from the GRIPS Viewer

Opening information units in writing mode with the 'Ctrl+double-click' command sometimes did not work. With GRIPS Version 2022.03 Build 18, the problem has been resolved, and IUs can again be opened as usual: 'Double-click' for opening in reading mode, 'Ctrl+double-click' for opening in writing mode.

Other improvements, more details and screenshots, as well as bug fixes can be found in the Release Notes. Take a look – it's worth it!

https://newsletter.star-group.net/uploads/files/GRIPS-Newsletter-Q4-2022/GRIPS-Version-2022.03-Build-17-2022.04-Build-08-ENU.pdf

For more information:
matthias.gutknecht@star-group.net


GRIPS feature requests

No GRIPS feature requests were implemented in the new release.


GRIPS & PRISMA @ Events

We are already planning events for 2023. Find out more in the next newsletter.



The STAR team wishes you a happy holiday season and a good and, above all, healthy start to the New Year!